For small and mid-size law firms
Your whole practice, on a server that belongs to your firm alone.
MatterOwl puts matters, deadlines, documents, PDF and Word editing, billing time and an AI assistant into one platform. Each firm gets its own private server, so your client files never share a database with anyone else's.
- One platform: practice management, documents, PDF, Word and an AI assistant, with spreadsheets on the way.
- Your own server: a dedicated server for each firm. No shared database.
- Your data stays yours: nightly encrypted backups, kept off-site where they can't be altered or deleted for 30 days.
- AI on your terms: zero-data-retention models only, off until you turn it on, with limits you set.
The problem
Most firms run on a pile of subscriptions that don't talk to each other.
A practice management app, a PDF editor, Word, a calendaring add-on, a portal, now an AI tool. Each one bills you per seat, keeps its own copy of your client data, and leaves your staff copying between them.
Deadlines live in too many places
Court dates sit in one calendar, the rule that set them in someone's head, and the reminder in a third app. When a trigger date moves, every date that hangs off it has to be found and fixed by hand.
Documents leave the matter to get worked on
A file is downloaded, edited in Word or a PDF editor, renamed and uploaded again, if anyone remembers. Versions multiply and nobody is sure which one went out.
Your client data sits in someone else's crowd
Most legal software keeps every customer in one shared system. You can't see where your data lives, who can reach it, or how you'd get all of it back.
AI arrives before the rules for it do
Staff paste client material into whatever assistant is open in their browser. You have no say over where it goes, how long it's kept, or which clients are off limits.
What's in it
One platform, built around the matter.
Every tool opens on the matter you're working in, and everything it makes is filed back there.
Matters, deadlines and court rules
Matters, contacts, conflict checks, tasks and a firm calendar. Court-rule tables calculate deadlines from a trigger date, cite the rule for each one, and recalculate when the trigger moves.
Matters and deadlines features
OwlPDF
View, organise, edit, comment, fill and build forms, redact, OCR, Bates-number, compare and sign PDFs in the browser, without a separate PDF subscription.
OwlPDF features
OwlDraft
Open a matter's Word file in the browser, edit it and save. Every save is a new version, and a file you didn't change saves back byte for byte.
OwlDraft features
OwlSheets Coming soon
A spreadsheet that opens Excel files and keeps them intact, in the same place as the rest of the matter. In development now.
OwlSheets details
Ask Barnaby
An AI assistant that reads the matter you're on (its files, deadlines, tasks, notes and time) and answers from what's there. It runs only through zero-data-retention models, under rules you set.
Ask Barnaby features
Time and billing
Timers, quick entries and suggested time from the work you did. Rates by person, role, matter or client, trust ledgers with three-way reconciliation, and LEDES export. Invoicing is coming soon.
Time and billing featuresSecurity that starts with the architecture
Two-factor sign-in, roles enforced on the server, ethical walls that bind administrators too, and an audit log the database itself won't let anyone rewrite.
How it's hosted
A private server for every firm. Managed by us.
You get the privacy of running your own server without having to run it. We set it up, keep it patched and back it up every night.
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Your own server
We create a dedicated cloud server for your firm alone, with its own database and its own file storage. No other firm's data is on it.
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Signed updates
Every release is signed with a key kept offline. Your server checks the signature and refuses anything that doesn't match.
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Locked, off-site backups
Each night the server encrypts a full backup before it leaves, then stores it with a separate provider where it can't be changed or deleted for 30 days.
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A private door for admin
The server's administrative login accepts connections only from our management server, which is reachable only over a private WireGuard network.
See it on a matter like yours.
We'll walk you through MatterOwl on a sample matter, from intake to deadlines, documents and time, with Barnaby along for the ride. Bring your questions about moving from your current system.
